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13-01-2010, 06:45 AM



The project and implimentation Management Information System is used for maintaining the information for each and every customer, employee, driver and product. Each and every customer has own personal details and the products are transferred through the driver. Before providing the product to customer, the administrator gathering necessary information about the product meanwhile the invoice is also raised for the customerâ„¢s product.

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30-06-2012, 05:27 PM


.pdf   MANAGEMENT INFORMATION SYSTEMS.pdf (Size: 1.7 MB / Downloads: 111)

“One of the great mistakes that organizations make is to value the
technology over the process. This can lead to organizations investing
heavily in systems that go beyond their needs and then failing to make
use of them effectively. Information technology, on its own, will not
create better information systems that enable organizations to function
more effectively. Organizational cultures need to be changed so that
the wider processes information management becomes a priority.”1


CARE is a rich organization in information resources, our program
activities produce every day a wealth of information on
every aspect of our work. We are by essence an organization
that creates vast amounts of data, information and knowledge.
We are an organization rich in methodologies, practices, implementation
strategies, work methods and experiences. But at the
same time we are a poor organization in terms of managing
these vast wealth of resources.

What is DME-IS ?

Project DME Information Systems can be defined as an integrated
set of mutually supporting tools, processes and methods
for managing project and implimentation information. Applied in a consistent way to
support the decision making and information needs of the project and implimentation
stakeholders and CARE.

The Current Problems with Project Information

We hope these guidelines will help solve many of the current
problems facing project and implimentations with information management, problems
that for the past years have been a source of complains
from information users as well as information providers.

Systematize Before you Automatize

Systematization means the reduction to a purposefully regular method of
organizing data and information. It is not about technology alone, the
planning and organization of the information cycle in DME is independent
of the development of technology solutions, and it can even be applied to
a paper based system.


These guidelines are targeted specially to all project and implimentation staff, supervisors and
managers, including IT staff, who will be involved in the planning, development,
implementation and management of the system. Other audience
of the guidelines include Program managers and senior executives of the
country office who will be end users of the information generated by the
project and implimentation. Anyone involved with DME and Information Systems is encouraged
to read these guidelines.

Structure of the Guidelines

These guidelines are structured in seven chapters. Chapter 1 and
2 contain an introduction to the guidelines, and definitions of
DME-IS. Chapter three presents the elements required in DMEIS
from the logframe to the information cycle. Chapter 4 gives
us an understanding of the basic components of DME-IS . The
dimensions of Information Management is discussed in detail in
chapter 5 which acts as an introduction to Chapter 6 that deals
with the information management process. Chapter 7 introduces
the development of an Information Plan to design the information
process, implementation strategies, managing change, and
evaluating and improving the DME-IS .

Keep it Simple!

The purpose of these guidelines is not to complicate the project and implimentation
information process but rather to make it simple and achievable.
These guidelines concentrate on the minimum basic requirements
that any project and implimentation should follow for a good information
process. A good project and implimentation MIS can be achieved by concentrating
on the key elements required for proper monitoring and evaluation,
without adding complex systems and processes, which only
take away the time for analysis and decision making. Our recommendations
in these guidelines are precisely that, to keep it

Definition of Project DME-IS

DME-IS is a set of interrelated components working together to
collect, classify, store and distribute information to support decision
making, coordination and control in an organization. It is
about how we effectively manage our data, how we transform
the data into information, useful for decision making, and how
that information eventually becomes knowledge. This is the systematization
by which a project and implimentation manages its information resources.

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